Information for current parents

Covid 19 Testing in Academy

Head teacher’s letter to parents re Covid 19 – 1 April 2021

Letter to parents re testing at home during the Easter break – 1 April 2021

Information for parents re Covid 19 Testing – March 2021

Information About Our March 2021 Re-opening

Shenley Academy Risk Assessment Reopening March 2021

Shenley Academy – Letter for Parents regarding Re-opening 8th March 2021

Welcoming our students back to academy – Leaflet for parents 2nd March 2021

Re-opening Schedule

Shape of the Day Timetable

Break and Lunchtime Venues

7Dining HallSports Hall
8Sports HallDining Hall
9Dining HallDining Hall
10Sports HallDining Hall
11Dining HallSports Hall

The entry and exit points are detailed below

YearEntrance/Exit to Site
7Upper Shenley Lane Gate
8Lower Shenley Gate
9Lower Shenley Gate
10Upper Shenley Lane Gate
11Lower Shenley Gate

Face coverings and hand hygiene

Students will be expected to wear face coverings in all indoor areas where 2 metre distancing
cannot be maintained, and this will include classrooms. It is essential that all students come to
school with their own face covering and that they also bring a spare, where we advise this is kept
in their school bag in a sealed plastic bag.
Students who are exempt from wearing a face mask will be provided with a pass, which they will
be expected to carry with them at all times.
Students will be expected to sanitise their hands regularly throughout the day and this will
include, but not be limited to: entry to and exit from the building, on entering and exiting a
classroom and entering the dining facility. Hand sanitisation units are kept filled and are located
throughout the building. All students will be expected to wash their hands with soap and water
before exiting the toilet facilities.

PE lessons

Please note that on days when your child has PE we will expect them to bring their PE kit as normal. One PE lesson per week will be theory and classroom based and the other will be outside. We therefore have capacity to allow spacing in the changing rooms as only one group will use the facility at any one time. A cleaning rota is in place.

Please contact the academy via email if you have any queries about this.

Updated Information – February 2021

Letter to parents – 23 February 2021

Updated Information – January 2021

Remote Learning – From January 2021
Microsoft Teams Guide – Students – JANuary 2021
microsoft teams – video – how to log onTesting students and staff – a guide for parents
1. letter to parents – COVID-19 testing from 11 January 2021
1a. Covid-19 testing – Consent Form
1b. covid-19 testing – privacy notice
1c. covid-19 testing – Data Protection FAQs

Microsoft teams guidance
Equipment and Uniform Letter – Autumn 2020


Guidance for parents – Households with possible or confirmed coronvirus (COVID-19) infection

Parents are advised to follow the latest government guidance which can be found here:


Latest Government Guidance – Self Isolation


Please also visit our letters page for further information


Each year group will have an assembly once a week. Assemblies will be delivered by a variety of speakers: Assistant Headteachers of Progress, Pastoral Support Managers, Senior Leadership Team and external speakers. The content of each assembly is often linked to the ‘Theme of the Week’, which can be found on the main academy calendar. Assembly themes might also be adapted based on the needs of students throughout the school year.

Students are also expected to help compose and deliver form assemblies on a rota basis throughout the year. These are a vehicle for the development of some of the key skills and attributes that are at the heart of everything we do as an academy. These assemblies can be linked to the ‘Theme of the Week’, or be another topic agreed to be beneficial to the year group.

We are pleased to announce that this year, external guest speakers will be invited to speak to students in assemblies at least once a half term. These speakers will be relevant and meaningful to students at Shenley, and the challenges and successes that are relevant to their current position within the school.

In addition, there are times in the academy year where year groups will attend assemblies relevant to aspects of their learning, for example, choosing options in Year 8, preparing for work experience assemblies in Year 9 and 10 and preparing for examinations in Year 10 and 11.

The academy assembly schedule is highlighted below:

MondayYear 11
TuesdayYear 7
WednesdayYear 8
ThursdayYear 9
FridayYear 10



Research has shown that regular attendance and good punctuality are crucial factors in students achieving their full potential in education. Each student is given an individual target of 97%.

We are always happy to work with parents/carers in resolving any difficulties but we are also committed to improving attendance levels at school.

If your child is genuinely ill, please contact the attendance team on the day of absence before 9.00am. Please try to arrange medical appointments outside of the academy day to minimise disruption to your child’s education. However, we appreciate that this is not always possible.

Is Your Child Missing Out?


Holidays During Term Time


What the law says:


The DfE regulations make it clear that parents do not have any right or entitlement to take a child out of school for the purposes of a term time holiday. The regulations do state that Headteachers may, in exceptional circumstances, grant up to 10 school days leave in a school year for the purposes of an annual family holiday but parents should not expect such leave to be granted as a right. The law says that it is likely that in most cases Headteachers will refuse to authorise absence. The Government’s guidance on term-time holidays states: ‘Parents should not normally take pupils on holiday in term time’.


In exceptional circumstances, parents must apply in writing using the academy’s leave of absence form.

Pupil Term Time Holiday Request Form

This must be done at least 2 weeks in advance.


It is the decision of the Headteacher as to what might qualify as an exceptional circumstance and each request for term-time absence will be considered on an individual basis. The Headteacher will also look very carefully at the child’s previous attendance record when considering a request.


  • If we do not agree to grant leave and parents take their child on holiday in spite of this, then it will count as unauthorised absence – the same as ‘truancy’.
  • If the child remains absent for longer than agreed then this extra time will be recorded as unauthorised absence.
  • 10 or more sessions of unauthorised absence from the academy may result in the issuing of a fixed penalty notice.
  • If a child fails to return to school within 10 days of the agreed return date and there is no appropriate contact from parents/carers, we are entitled to remove the child from our roll and will take action to report the child as missing from education.

Family emergencies need careful consideration. It is not always in the best interest of the child; nor appropriate for them to miss school for family emergencies that are being dealt with by adult family members. Being at school, friendships and support from staff can provide children with stability and care during difficult times. The routine of school can provide a safe and familiar background during times of uncertainty.


Parents /carers can be prosecuted for their child’s truancy or poor attendance. We want to avoid this happening and will do our best to work with families, but we will take legal action in cases of persistent absence, unauthorised leave or truancy.

Academy meals 

Aspens is the company chosen by Shenley Academy to provide our meal services.

We believe that the food children eat plays an important role in their wellbeing, and eating a well-balanced diet will not only maintain and improve their health, but will also set them on the right track for later life. We understand this and that’s why we are passionate about ensuring our students are served fresh, high-quality and locally sourced food that is cooked in our kitchen.

  • Lots of choice: we have a fantastic range to choose from and we make sure that we serve the variety of food that children like and want to eat.
  • Special diets and food allergens: don’t think our great food can’t be enjoyed if you have a special diet. We provide food for students with any intolerance, allergies or alternative choices due to religious beliefs.
  • Free school meals: did you know that your child might be entitled to free school meals? For more information and details on how to claim click here.
  • Great value for money: we have a range of meal deals on offer every day to help save money. Whether they want a hot meal or something to just grab and go, there will be an offer available.
  • The menu: if you want to look at the current menu cycle or have a question you would like to ask, please click here.

Parent Pay

Parent Pay enables parents and carers to see our online payment system to make dinner money top-ups or trip payments quickly and easily. View your child’s balance online or receive SMS texts alerts from our parent communication system.

An introduction to Parent Pay

Parent Pay users manual

For any other information please either contact us or visit the Parent Pay website.

Parent and carer feedback

We value feedback from our parents and carers. Your input enables us to ensure that we are meeting your expectations at all times and ensuring that each student receives the best education possible.

We take pride in the relationship we have with our local community and wish to ensure all views are voiced.

If you wish to provide any feedback, please use our contact us form by clicking below:

Send us a message

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